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18-Apr-2014 9:23pm PDT  

 

Heartland Film Festival

23 Annual October 16, 2014 to October 25, 2015

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1043 Virginia Ave
Suite 2
Indianapolis IN 46203
USA
Phone: 317-464-9405
Fax: 317-464-9409
submissions@trulymovingpictures.org
http://www.heartlandfilmfestival...

OPEN CALL FOR ENTRIES • Select a Category of Entry to continue.

Narrative Feature
o Dramatic or comedic narratives; animated or live-action.
o Anything but a documentary qualifies for this category.
o 50 minutes or longer.
o Narrative Features receiving their U.S. or World premiere at Heartland may be eligible for “Best Premiere” awards.
o Five Narrative Features will be named Heartland Film Festival Award winners; one filmmaker from each film will receive a trip to Indianapolis for the Festival and a Crystal Heart Award statuette
o One of the five Festival Award winners will receive the $45,000 Grand Prize for Best Narrative Feature
Documentary Feature
o Nonfiction films; animated or live-action.
o 50 minutes or longer.
o Documentary Features receiving their U.S. or World premiere at Heartland may be eligible for “Best Premiere” awards.
o Five Documentary Features will be named Heartland Film Festival Award winners; one filmmaker from each film will receive a trip to Indianapolis for the Festival and a Crystal Heart Award statuette
o One of the five Festival Award winners will receive the $45,000 Grand Prize for Best Documentary Feature
Narrative Short
o Dramatic or comedic narratives; animated or live-action.
o Anything but a documentary qualifies for this category.
o Under 50 minutes in length.
o Five Narrative Shorts will be named Heartland Film Festival Award winners; one filmmaker from each film will receive a trip to Indianapolis for the Festival and a Crystal Heart Award statuette
o One of the five Festival Award winners will receive the $5,000 Grand Prize for Best Narrative Short
o The Grand Prize winner in this category will qualify for consideration in the Short Films category of the Annual Academy Awards® without the standard theatrical run, provided the film otherwise complies with the Academy rules
o Each Festival Award winner will be offered a broadcast deal by Shorts International®, which includes iTunes and Amazon Prime listings, in addition to broadcast on the ShortsHD cable channel
Documentary Short
o Nonfiction films; animated or live-action.
o Under 50 minutes in length.
o Five Documentary Shorts will be named Heartland Film Festival Award winners; one filmmaker from each film will receive a trip to Indianapolis for the Festival and a Crystal Heart Award statuette
o One of the five Festival Award winners will receive the $5,000 Grand Prize for Best Documentary Short
o Each Festival Award winner will be offered a broadcast deal by Shorts International®, which includes iTunes and Amazon Prime listings, in addition to broadcast on the ShortsHD cable channel
High School Film Competition
o Short films under 10 minutes in length.
o Documentary or narrative; live-action or animated.
o The director must have been in high school when the film was completed.
o The director must not have graduated from high school any earlier than Summer, 2014.
o One Grand Prize winner will be announced, and will receive a trip to the Festival and a $2,500 cash prize
o Four Finalists will be announced, and will each receive a $500 cash prize

MISSION & OBJECTIVE
Heartland Film Festival inspires filmmakers and audiences through the transformative power of film. All submitted films are judged on their artistic and technical merits and their ability to promote positive change in people’s lives through the transformative power of the art form.

ABOUT THE FESTIVAL
The 23rd annual Heartland Film Festival will be held in Indianapolis, Indiana, USA, October 16-25, 2013. Filmmakers participating in the Festival attend numerous screenings of their films and other special events designed to allow interaction between filmmakers and audiences.

Filmmakers from around the world are invited to submit films; student filmmakers are welcomed in each category as well. The Heartland Film Festival selects and honors films in several categories:

Narrative Feature
Documentary Feature
Narrative Short
Documentary Short
High School Film Competition (HSFC)

Films submitted in the Feature and Short categories are considered "in competition" for the 20 Festival Awards, provided they meet all eligibility requirements. Films submitted to the HSFC are eligible for separate awards, detailed below. All films are judged on their artistic and technical merits and their ability to promote positive change in people’s lives through the transformative power of film.

Heartland is a qualifying festival for the Academy Awards®. The recipient of the Grand Prize for Best Narrative Short Film will qualify for consideration in the Short Films category of the Annual Academy Awards® without the standard theatrical run, provided the film otherwise complies with the Academy rules.

25 filmmakers will be awarded in the following categories:

Five Narrative Features.
Five Documentary Features.
Five Narrative Short Films.
Five Documentary Short Films.
Five HSFC Films.

These awards will be announced prior to the Festival, and a producer or director from each film must be in attendance to receive his or her award.

Two of the awarded films will be student films selected as Jimmy Stewart Memorial Crystal Heart Award winners, and will receive a cash prize of $2,000. If one of these two films also wins one of the Grand Prizes, the cash awards will not be combined; only the larger amount will be awarded.

Select films not chosen as Festival Award winners will be programmed as Official Selections. These will no longer be in competition for Festival Awards, but are eligible for the Audience Choice Award. Please note that the "in competition" phase of the selection process occurs before the annual Festival. Only the 20 films chosen as Festival Award winners will remain in competition for the Grand Prizes in each category.

During the Heartland Film Festival, one Grand Prize winner in each category will be announced. These prizes are as follows:

Best Narrative Feature ($45,000 total award )
Best Documentary Feature ($45,000 total award)
Best Narrative Short ($5,000 total award)
Best Documentary Short ($5,000 total award)
HSFC Grand Prize Winner ($2,500 total award)

Please note: a producer or director from each Festival Award-winning film MUST be in attendance at the Heartland Film Festival to win the award. An expenses-paid trip is included in the prize.

Narrative feature and documentary feature films holding their U.S. or World Premiere at Heartland will be eligible for the above awards, in addition to the "Best Premiere" prizes, as follow:

Best Premiere, Narrative Feature ($5,000 total award)
Best Premiere, Documentary Feature ($5,000 total award)

ORGANIZERS
Tim Irwin (Artistic Director)

GENERAL RULES
SELECTION
Films submitted to the Heartland Film Festival are judged on their overall artistic and technical quality. Additionally, each film is judged on how it promotes positive change in people’s lives through the transformative power of film. Each submitted film goes through an involved judging process, and is screened in its entirety by at least three members of the selection committee.

How does a film align with Heartland’s mission by promoting positive change in people’s lives through the transformative power of film?

Heartland believes that films are transformative because their artistic and technical quality draws the viewer in and allows them to fully experience whatever story the filmmakers are trying to tell.
The story of every selected film will be one that has the power to impact the audience in a positive way. A film that aligns with Heartland’s mission will create some kind of positive change in the viewer, and can change the way they see the world. It could be the kind of change that inspires a viewer, or perhaps educates them. It could change their perspective or make them think about certain topics in new ways.
The transformative power of a film is evidenced in the way its combination of image, sound and music engages, enthralls and entertains audiences. Transformative power is inherent in the film, and lies in elements such as the acting, directing and cinematography. A film with transformative power is creative, beautiful, original, artistic and truthful. A film with these technical and artistic elements, combined with an ability to make a positive impact on the person experiencing it, is one that aligns with Heartland’s mission.

All submitted films that meet the below eligibility requirements are considered “in competition” for the Heartland Film Festival Awards, also described below. One month prior to the Festival, "Festival Award" winners are publicly announced. Only Festival Award winners are eligible for the Grand Prize in each category. Grand Prize winners are announced during the Festival; details are below. Films that are not honored as Festival Award winners may be invited to screen as “Official Selections” and are eligible for the Audience Choice Awards. Official Selections are no longer “in competition” for Festival Awards. Feature length films having their U.S. or World Premiere at Heartland are eligible for Best Premiere Awards.

Other films may be invited to screen at the Festival as a “Special Presentation” or in a “To Be Announced” time slot; these may be eligible for the Audience Choice Award depending on when the films are scheduled.

Festival Award-winning films will be programmed to screen up to eight times during the Festival. Official Selections will screen up to four times.
Heartland generally selects approximately 25 Narrative Features, 25 Documentary Features, 50 short films (narrative and documentary combined) and 10-15 High School films. In 2013 132 films were selected from 1,521 submissions.

Filmmakers (producer or director) for films selected to receive a Festival Award will be notified by phone on or about August 10, 2014. All other filmmakers will be notified by email after that date or before September 13, 2014. Official Selections and Festival Award winners will be publicly announced on September 18, 2014. Heartland reserves the right to release basic information about selected films as early as August.

AWARDS
Heartland Film Festival presents a variety of awards to selected filmmakers. Winners of the 20 Heartland Film Festival Awards are announced on September 18th, 2014. A director or producer of each winning film must be present at the Festival from October 16th-19th (as described below) in order to receive their prize. Festival Award winners will be eligible for the Grand Prize awards in each category; Grand Prize winners will be announced during the Festival. The awards are adjudicated by juries comprised of individuals from the scholarly film community and previous Heartland Film Festival filmmakers. The awards are given as follows:

• Five Narrative Features are selected as Heartland Film Festival Award winners, announced prior to the Festival
o Each Festival Award winner receives an expenses-paid trip (as outlined below) to Indianapolis for the Festival and a Crystal Heart Award statuette
o One of the five Festival Award winners receives the $45,000 Grand Prize for Best Narrative Feature, and is announced at the Awards Ceremony during the Festival

• Five Documentary Features are selected as Heartland Film Festival Award winners, announced prior to the Festival
o Each Festival Award winner receives an expenses-paid trip (as outlined below) to Indianapolis for the Festival and a Crystal Heart Award statuette
o One of the five Festival Award winners receives the $45,000 Grand Prize for Best Documentary Feature, and is announced at the Awards Ceremony during the Festival

• Five Narrative Shorts are selected as Heartland Film Festival Award winners, announced prior to the Festival
o Each Festival Award winner receives an expenses-paid trip (as outlined below) to Indianapolis for the Festival and a Crystal Heart Award statuette
o One of the five Festival Award winners receives the $5,000 Grand Prize for Best Narrative Short, and is announced at the Awards Ceremony during the Festival
o The Grand Prize winner in this category will qualify for consideration in the Short Films category of the Annual Academy Awards® without the standard theatrical run, provided the film otherwise complies with the Academy rules
o Each Festival Award winner will be offered a broadcast deal by Shorts International®, which includes iTunes and Amazon Prime listings, in addition to broadcast on the ShortsHD cable channel

• Five Documentary Shorts are selected as Heartland Film Festival Award winners, announced prior to the Festival
o Each Festival Award winner receives an expenses-paid trip (as outlined below) to Indianapolis for the Festival and a Crystal Heart Award statuette
o One of the five Festival Award winners receives the $5,000 Grand Prize for Best Documentary Short, and is announced at the Awards Ceremony during the Festival
o Each Festival Award winner will be offered a broadcast deal by Shorts International®, which includes iTunes and Amazon Prime listings, in addition to broadcast on the ShortsHD cable channel

• Two of the 20 Festival Award-winning films will be student films selected as Jimmy Stewart Memorial Crystal Heart Award winners, and will receive a cash prize of $2,000. If one of these two films also wins one of the Grand Prizes, the cash awards will not be combined; only the larger amount will be awarded.

• Feature length films holding their U.S. or World premiere at Heartland are eligible for the Festival Awards described above.

Additionally, two awards will be given as described below:
o Best Narrative Feature Premiere and a cash award of $5,000
o Best Documentary Feature Premiere and a cash award of $5,000

• One film will be selected as the Grand Prize winner of the High School Film Competition.
o The winner and a guardian will receive expenses-paid trips to Indianapolis.
o The winner will receive two All-Access Fest Passes for the Festival.
o The winner will receive a cash award of $2,500.
• Four films will be selected as Finalists in the High School Film Competition.
o Each Finalist will receive two All-Access Fest Passes for the Festival.
o Each Finalist will receive a cash award of $500.

One filmmaker (producer or director) from each selected film (excluding HSFC Finalists) must be present at the Festival to receive his/her award. The attending filmmaker will receive a Crystal Heart Award statuette. The 20 award-winning films will be revealed prior to the Festival at the Heartland Film Festival Announcement Party on September 18, 2014.

The Grand Prize award winners will be revealed during the Festival’s Awards Ceremony on Saturday, October 18, 2014. A completed tax form W-9 (W-8 BEN for non-US residents) is required for any filmmaker collecting a cash prize.

There will also be four Audience Choice Awards (one each for the Narrative Feature, Documentary Feature, Narrative Short and Documentary Short categories) announced at the Festival’s Closing Night Event on Saturday, October 25th. Audience Choice Award voting will occur on all full days of screenings through Friday, October 24th. No voting will occur the last day of the Festival, Saturday, October 25th.

*Per U.S. tax code and tax treaties, Heartland Film Festival will withhold U.S. taxes from monetary prizes when applicable, totaling as much as 30 percent of the cash award, regardless of recipients' citizenship. Taxes withheld will be deposited with the U.S. Internal Revenue Service. The filmmaker will be solely responsible for filing with the U.S. Internal Revenue Service if they are eligible to retrieve those funds.

ELIGIBILITY
To be eligible for the Heartland Film Festival, films must comply with the following:
• The film must have been completed on or after June 1, 2013.
• The film must be available for 4-8 screenings during the Festival, October 16-25, 2014.
• There must not be a screening fee attached to the film. Heartland will not pay a screening fee to any film featured in the Festival; there are no exceptions.
• To be eligible, every film must be available for exhibition as a digital file. Files must be at least Apple ProRes 422 LT (or equivalent) and 1080p. Files may be delivered on hard drive (if encrypted, send keys separately) or we can extract the file from an HDCAM (no HDCAM SR). No Blu-rays, DCPs or 35mm prints will be screened at the Festival.
• Short films must be available in one of the following formats: HDCAM or Apple ProRes 422 LT (or equivalent) on a flash drive, hard drive or other digital media. All films must have a resolution of 1080p.
• Films that have had a theatrical release, a television broadcast within the United States or a release through an on-demand outlet such as Netflix, Amazon On-Demand or any other outlets that are available in Indiana prior to the Festival dates are not eligible for Festival awards, but may be considered for “Special Presentation” screenings. Films with a theatrical release, television broadcast or available on-demand outside of the USA are eligible to screen as “Official Selections” and are eligible for Festival awards.
• The film cannot require dual projection (interlock) or separate soundtracks.
• Non-English films must be subtitled.

RULES FOR SUBMISSION
In addition to the eligibility requirements listed above, filmmakers must comply with the following submission rules to be considered for a Festival award:
• The submitting filmmaker must be either the producer or director of the film.
• Entries are accepted exclusively through www.withoutabox.com.
• A completed official entry on Withoutabox.com must be digitally signed by the filmmaker.
• Payment of the non-refundable entry fee must accompany the submission.
o Payment can be made by credit card, check or money order payable in US dollars to Heartland Truly Moving Pictures. The filmmaker will be responsible for bank fees associated with any check returned to Heartland by the bank as unpaid.
• All items on the materials checklist (below) must be provided by the entry deadline.
• Feature films must be submitted via an NTSC formatted DVD (Region 0 or 1). (Note: Heartland does not accept prints or arrange screenings as a form of submission.)
• Short films (including HSFC submissions) must be submitted via an NTSC formatted DVD (Region 0 or 1) or a link to a functional streaming video file on VIMEO. All streaming submissions must be HD (720p or 1080p). If the quality of your link is not high enough, you will be required to send us a DVD of your film.
• Multiple submissions must be provided as individual submissions. A compilation DVD is not acceptable.
• All DVD entries must be shipped to:
Heartland Film Festival
1043 Virginia Ave. Ste. 2
Indianapolis, IN 46203 U S A

Heartland recommends shipping DVDs in either a box or bubble-packed envelope to ensure safe delivery. Please check all DVDs before shipping to ensure that they will work on an average American DVD or Blu-ray player. No PAL submissions will be accepted.

MATERIALS CHECKLIST
All entries must submit the following information to be considered for the Festival:
• Film on DVD (Region 0 or 1) labeled with title, filmmaker name, filmmaker email address, contact number, run time and Withoutabox submission number.
• Narrative Features and Documentary Features must submit three (3) copies of the film; short films only need to submit one (1) copy.
• Link (for short films only) – if applicable, to a functional streaming video file (YouTube, Vimeo, etc.) in high definition 720p or 1080p. If the link is password-protected, please provide the password.
• Completed and digitally signed submission on Withoutabox.com.
• Entry fee.
• Optional items that may be included:
o Self-addressed stamped postcard for Heartland to verify receipt of entry.
o Self-addressed stamped envelope for return of DVD(s). (Note: DVD(s) will be returned only if this is included.)

WHAT IF MY FILM IS ACCEPTED TO SCREEN AT HEARTLAND?
All selected films must provide all of the following items by Friday, August 8, 2014, for promotion of the film in Heartland's print materials, website and media kit:
• A trailer of the film (a short clip is acceptable for selected Short Films). It must be Apple ProRes 422 LT (or equivalent) and 1080p. Standard definition (480p resolution or lower) clips/trailers will not be accepted.
• Three (3) original DVD copies of the film for Heartland's library to be used for promotion of the Festival and historical archive purposes.
• One (1) head shot of each filmmaker or cast member who may be attending the Festival – 300 dpi and 4 in (h) x 6 in (w) or 1200 pixels (h) x 1800 pixels (w).
• Biography of 50 words or less for each filmmaker, principal cast member or featured individual expected to attend.
• Twitter handles, Facebook/website URL for director/crew and film for social media promotion.
Selected films (shorts and features) must provide all of the following items by August 8, 2014:
• Prepaid insurance on shipment of film media (if desired).
• A digital file of the film for exhibition. Files must be at least Apple ProRes 422 LT (or equivalent) and 1080p. Files may be delivered on hard drive (if encrypted, send keys separately) or we can extract the file from an HDCAM (no HDCAM SR). No Blu-rays, DCPs or 35mm prints will be screened at the Festival.
• HDCAM of the film or an Apple ProRes 422 LT (or equivalent) digital file (must be 1080p) on hard drive, jump drive or other easily accessible digital media.

The Heartland Film Festival reserves the right to screen your film in the significantly lower quality DVD format if your film is not delivered in a timely manner. Heartland will return film prints and media in the two weeks following the Festival.

WHAT IF I WIN A FESTIVAL AWARD?
IMPORTANT! One filmmaker (director or producer) from each of the 20 Festival Award-winning films must be present in Indianapolis from the evening of Thursday, October 16th through the afternoon of Sunday, October 19th in order to receive his/her award. Heartland will cover expenses (as listed below) for one filmmaker from each Award-winning film. Part of Heartland's unique tradition is the promise to Festival attendees that all Award-winning filmmakers will be present, and this is a standard we continue to uphold when giving awards.
The Festival is a wonderful time to meet other filmmakers and audiences who truly appreciate your film; we therefore encourage you to plan to stay as long as possible. We suggest arriving on Wednesday the 15th and departing on Monday the 20th to make the most of your Heartland experience. Heartland will provide:
• Round-trip economy airfare for one filmmaker to attend the Festival.
• Transportation to and from the Indianapolis International Airport (transportation is not provided to the airport at your point of departure).
• Lodging at official host hotels (minus incidentals, for which the filmmaker must provide a credit card to the hotel).
• Transportation to and from Festival screenings and events.
• Filmmaker Badge.
Several key events mark the beginning of the Festival:
• Wednesday, October 15th – Filmmaker Party: informal time to meet other filmmakers.
• Thursday, October 16th – Opening Night Event.
• Friday, October 17th – Opening Day of Screenings: all Festival Award-winning films are debuted.
• Saturday, October 18th – Heartland Film Festival Awards Ceremony (including rehearsal, awards ceremony and afterglow party).
• Sunday, October 19th – Filmmakers’ Brunch: a casual brunch intended to bring filmmakers and audiences together, featuring an informal Q&A time.

WHAT IF MY FILM IS INVITED TO SCREEN AS AN OFFICIAL SELECTION?
Films invited to screen as Official Selections will be eligible for Audience Choice Awards in their respective categories, but will not be eligible for Grand Prizes or Festival Awards. Films submitted as Premieres may be eligible for Best Premiere prizes and Audience Choice Awards.
Heartland and the city of Indianapolis love hosting filmmakers. Heartland may not have the financial capacity to pay for airfare or lodging for Official Selection filmmakers. However, Heartland is able to provide the following for every visiting filmmaker (director, producer only – other cast/crew must be approved by the Artistic Director):
• Filmmaker badge that allows access to all screenings and the Hospitality Suite.
• Festival Award-winning filmmakers will receive two complimentary tickets per film to the Opening Night Event and Awards Ceremony (additional tickets may be purchased at a 50% discount).
• Official Selection filmmakers will receive two complimentary tickets per film to the Closing Night Party and may purchase tickets to the Opening Night Event, Awards Ceremony, and Closing Night Screening at a 50% discount.
• Filmmakers whose films are eligible for the Best Premiere awards will receive two complimentary tickets per film to the Closing Night Screening and Party.
• All filmmakers will receive two complimentary tickets per film to the Filmmakers’ Brunch. Space is limited, and tickets are available on a first-come, first-served basis.
• Discounted hotel rates at host hotel(s).
• Free transportation from the airport to a host hotel, and back to the airport upon departure.
• Free ground transportation between host hotel(s), screening venues and special event venues.

TERMS AND CONDITIONS

I, the undersigned, as submitting filmmaker (producer or director) of the film, acknowledge and agree that I have read, understood, and complied with the Heartland Film Festival submission rules. If my film is selected to receive an award from Heartland Film Festival, I WILL BE PRESENT at the debut of the Award-winning films on Friday, October 17, 2013 and the Heartland Film Festival Awards Ceremony on Saturday, October 18, 2013 in Indianapolis, Indiana to receive the award. I will arrive to check in with the Festival no later than 11pm (Eastern Standard Time) on October 16, 2013. If I am unable to attend, another filmmaker (producer or director) representing the film will accept the award in my place. Additionally, should I be awarded, I will acknowledge Heartland Film Festival in the film's future advertising and promotional materials. I hold Heartland Film Festival harmless from any damage to the print en route or otherwise during the Festival's possession of the film. I hold that any claims I have made about the premiere status of my film are accurate at the time of submission. I hereby acknowledge that I will notify Heartland Film Festival of any changes in the film's premiere status as soon as they occur. I accept that changes in the film's premiere status prior to the Festival may not have any bearing on my eligibility for Festival Awards, but may materially impact my eligibility for Best Premiere Awards. I hereby warrant that I am authorized to commit the film for screening, and understand and accept these requirements and regulations, and, if accepted for the Heartland Film Festival, agree that no screening fee will be demanded. I shall indemnify and hold harmless Heartland Film Festival from and against any and all claims, liabilities, losses, damages, and expenses (including but not limited to attorney's fees, and costs of the court) which may be incurred by reason of any claim involving copyright, trademark, credits, publicity, screening, and loss of or damage to the screening videos entered.