14th Annual

American Conservation Film Festival

October 21, 2016 to October 30, 2016

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International
Film
Video
Short
Feature
Competition
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Submit Online
P.O. Box 889
Shepherdstown WV 25443
USA
info@conservationfilm.org
http://www.conservationfilm.org

DE-ACTIVATED SERVICE • Call for Entries information is current, but Withoutabox online submission is deactivated at this time. Check back soon in case the status changes.

Conservation Film - Feature
Independently produced films and films produced for broadcast, (narrative, fiction or documentary) that use the power of imagery to inform and inspire audiences to become engaged in environmental conservation issues. This category includes films with a running time of 20 minutes or more, including credits.
Conservation Film - Short
Independently produced films and films produced for broadcast (narrative, fiction or documentary) that use the power of imagery to inform and inspire audiences to become engaged in environmental conservation issues. This category includes films with a running time of 20 minutes or less, including credits.
Conservation Film - Student
Student conservation films (narrative, fiction or documentary) use the power of imagery to inform and inspire audiences to become engaged in conservation. Students must be enrolled in an accredited high school, undergraduate or graduate school. Film must not have been produced as a work for hire.

MISSION & OBJECTIVE

The American Conservation Film Festival (ACFF) is an annual event held in Shepherdstown, West Virginia, a vibrant arts community 70 miles west of the nation’s capital. ACFF features films from a diverse group of conservation filmmakers around the world. The motivating force behind ACFF is the power of imagery to engage, inform and inspire.

The next Festival will take place October 21-23 and 28-30 2016 in multiple venues, providing screenings for a broad range of conservation films, some of which rarely receive a wide showing. ACFF attracts emerging and seasoned filmmakers alike by offering hands-on workshops and expert seminars on the craft of conservation filmmaking that run concurrently with the festival.

ABOUT THE FESTIVAL

14 years ago, the American Conservation Film Festival was created by a group of volunteers who shared both a devotion to film arts and a commitment to conservation. They also shared the belief that attitudes about the environment are shaped by our experiences in it.

The venture started and has remained in Shepherdstown, West Virginia, the location of two partners who have provided the venues for ACFF films since the Festival’s founding in 2003: the U.S. Fish & Wildlife Service’s National Conservation Training Center and Shepherd University. From the outset, ACFF struck a chord with local filmgoers and tourists from the Washington, DC and Baltimore, Maryland regions. ACFF has expanded its audience by keeping ticket prices low and presenting many of its films free of charge.

We now attract more than 150 quality submissions each year, reflecting the festival’s strong and growing reputation with professional filmmakers. They appreciate ACFF’s way of making the filmmakers and their work the focus of the Festival. A film festival truly becomes festive when the creators join us and we strive to do everything we can to facilitate their presence.

ACFF also invites guest lecturers to help frame the topics of films that illuminate pressing environmental issues.

As the festival has matured, so has ACFF as an institution. The ACFF Board of Directors reflects a range of interests and backgrounds; people who share the vision of sustaining a quality arts organization that is focused on environmental education.

ORGANIZERS

Jennifer Lee (Development Director); Jennifer Lee (Development and Communication Director)

GENERAL RULES

Since submission of a film constitutes acceptance of these terms and conditions by filmmakers and their agents, please review the following carefully.

ACFF accepts submitted films from all over the world and in all genres, provided they have a conservation theme. Of special interest are the myriad ways humans interact with wildlife and wild places, issues driven by natural resource conservation, humans as part of the environment, living in a continuum of cultural tradition, lifestyles in conjunction with changes in the natural world and how youths encounter and understand the natural world.

ACFF’s preferred method of submission is by secure online screener via ACFF’s Withoutabox or FilmFreeway accounts. Film submissions registered via ACFF’s FilmFreeway and Withoutabox accounts are also accepted through the mail. Entrants may send a labeled NTSC DVD (region-free or region 1) to the address below, however submitted DVDs will not be returned.

DVD entries must adhere to professional production standards that will ensure compatibility and playback on standard, consumer desktop DVD players. It is the entrant’s responsibility that the program that is entered can be easily identified on the DVD menu.

All films being submitted to ACFF shall have completed production after January 1, 2014 and may be duplicated for internal use by the selection committee and board of directors.

One of the elements selection committee members look for is careful editing. While fully respecting artistic license, if given the choice between a long cut and shorter cut, the team usually opts for the version that conveys the message in a concise manner.

Films that are selected by ACFF are chosen by a committee of media and conservation professionals. The quality of storytelling, production value, aesthetics, and topic are principle factors in the selection of films for ACFF.

A film that is received in time, with submission fee paid in full and free of technical issues with either digital upload or physical disc will be treated in exactly the same manner as all other films, regardless of which deadline you choose.

SUBMISSION RULES
Entry Materials:
(1) A secure online screener or labeled NTSC DVD (region-free or region 1/ N. America) copy of the work
(2) Contact information for the filmmaker or person handling the submission– name, mailing address and e-mail
(3) Student filmmakers must provide school affiliation with submissions– school name and advisor on the project.

Deadlines are the dates by which we must receive your film. They are not postmark deadlines. We must receive your digital upload or physical disc by the deadline date for which your film has been registered.

Films with non-English soundtracks must be submitted with embedded subtitles.

If your submission is a student production, be sure to choose that designation on the online submission application. A student is defined as one who is enrolled at an accredited high school, undergraduate, or graduate school, including such programs as AFI. A student is not required to be a film or video major, but must identify their school and year of study on the entry form. No student production can have been produced as a work for hire.

ACFF is not responsible for notifying any parties other than the entrant, through its contact person, of entry status or of any questions or determinations regarding the entry.

It is the sole responsibility of the entity submitting the project to secure permission from the copyright holders of the material contained in the film.

Multiple entries will be accepted provided they are submitted individually.

Entrants may resubmit film(s) submitted in the past that were not accepted as long as the film has been completed in the past 2 years.

All selected films and solicited materials by ACFF will be programmed into the October festival. All selected films will be screened in public venues. Some venues will have an admission fee.

If your film is officially selected, you will need to provide:

2 exhibition-quality NTSC DVDs (region free or region 1) or Blu-rays of the invited work. One of each is preferred. If invited, you must be able to deliver the aforementioned formats.
A digital press kit including film stills in high resolution jpg format, a synopsis, production credits and director bio.
A link to an online trailer (not mandatory, especially for very short films)
Note: If materials are not submitted by the applicable deadline, we reserve the right to secure substitute materials from other sources.

SHIPPING
If you choose to submit your work on a NTSC DVD (region-free or region 1) you will be responsible for delivery of playable disc to the shipping address below by the designated submission deadline. If submitting multiple films, please put each on its own DVD. Your disc must be authored as a DVD and not a video data file. Please make sure your DVD plays all the way through, then label pack your media carefully. All submissions must be sent prepaid, including any applicable customs fees.

After you have completed the online application, all we need from you is a single copy of your film, labeled using a permanent marker. We recommend placing your disc in a paper sleeve or slim jewel/clamshell case and mailing it in a small padded envelope.

Shipping via US Postal Service:

American Conservation Film Festival
Submissions Division
P.O. Box 889
Shepherdstown, WV 25443

Shipping via Fed Ex or UPS:

American Conservation Film Festival
Submissions Division
203 North Duke Street
Shepherdstown, WV 25443

NOTIFICATION DATE
June 20, 2016

CONTACT INFORMATION
Hilary Lo, ACFF Festival Coordinator
Email: hilary@conservationfilm.org


TERMS AND CONDITIONS

If the submitted work is selected, I agree to have the submitted film screened in the 2016 American Conservation Film Festival. I have read and agree to the ACFF rules and certify that I am authorized to submit this work to the American Conservation Film Festival, and that all materials included in the work have been legally cleared for use. I understand that the preview submission is property of the ACFF.

Since submission of a film constitutes acceptance of these Entry Rules by filmmakers and their agents, please review the following carefully.

ACFF accepts submitted films from all over the world and in all genres, provided they have a conservation theme. Of special interest are the myriad ways humans interact with wildlife and wild places, issues driven by natural resource conservation, humans as part of the environment, living in a continuum of cultural tradition, lifestyles in conjunction with changes in the natural world and how youths encounter and understand the natural world.

ACFF’s preferred method of submission is by secure online screener via ACFF’s Withoutabox or FilmFreeway accounts. Film submissions registered via ACFF’s FilmFreeway and Withoutabox accounts are also accepted through the mail. Entrants may send a labeled NTSC DVD (region-free or region 1) to the address below, however submitted DVDs will not be returned.

DVD entries must adhere to professional production standards that will ensure compatibility and playback on standard, consumer desktop DVD players. It is the entrant’s responsibility that the program that is entered can be easily identified on the DVD menu.

All films being submitted to ACFF shall have completed production after January 1, 2014 and may be duplicated for internal use by the selection committee and board of directors.

Films that are selected by ACFF are chosen by a committee of media and conservation professionals. The quality of storytelling, production value, aesthetics, and topic are principle factors in the selection of films for ACFF.

A film that is received in time, with submission fee paid in full and free of technical issues with either digital upload or physical disc will be treated in exactly the same manner as all other films, regardless of which deadline you choose.

SUBMISSION RULES
Entry Materials:
(1) A secure online screener or labeled NTSC DVD (region-free or region 1/ N. America) copy of the work
(2) Contact information for the filmmaker or person handling the submission– name, mailing address and e-mail
(3) Student filmmakers must provide school affiliation with submissions– school name and advisor on the project.

Deadlines are the dates by which we must receive your film. They are not postmark deadlines. We must receive your digital upload or physical disc by the deadline date for which your film has been registered.

Films with non-English soundtracks must be submitted with embedded subtitles.

If your submission is a student production, be sure to choose that designation on the online submission application. A student is defined as one who is enrolled at an accredited high school, undergraduate, or graduate school, including such programs as AFI. A student is not required to be a film or video major, but must identify their school and year of study on the entry form. No student production can have been produced as a work for hire.

ACFF is not responsible for notifying any parties other than the entrant, through its contact person, of entry status or of any questions or determinations regarding the entry.

It is the sole responsibility of the entity submitting the project to secure permission from the copyright holders of the material contained in the film.

Multiple entries will be accepted provided they are submitted individually.

Entrants may resubmit film(s) submitted in the past that were not accepted as long as the film has been completed in the past 2 years.

All selected films and solicited materials by ACFF will be programmed into the October festival. All selected films will be screened in public venues. Some venues will have an admission fee.

If your film is officially selected, you will need to provide:

A) 2 exhibition-quality NTSC DVDs (region free or region 1) or Blu-rays of the invited work. One of each is preferred. If invited, you must be able to deliver the aforementioned formats.
B) A digital press kit including film stills in high resolution jpg format, a synopsis, production credits and director bio.
C) A link to an online trailer (not mandatory, especially for very short films)
Note: If materials are not submitted by the applicable deadline, we reserve the right to secure substitute materials from other sources.

SHIPPING
If you choose to submit your work on a NTSC DVD (region-free or region 1) you will be responsible for delivery of playable disc to the shipping address below by the designated submission deadline. If submitting multiple films, please put each on its own DVD. Your disc must be authored as a DVD and not a video data file. Please make sure your DVD plays all the way through, then label pack your media carefully. All submissions must be sent prepaid, including any applicable customs fees.

After you have completed the online application, all we need from you is a single copy of your film, labeled using a permanent marker. We recommend placing your disc in a paper sleeve or slim jewel/clamshell case and mailing it in a small padded envelope.

Shipping via US Postal Service:

American Conservation Film Festival
Submissions Division
P.O. Box 889
Shepherdstown, WV 25443

Shipping via Fed Ex or UPS:

American Conservation Film Festival
Submissions Division
203 North Duke Street
Shepherdstown, WV 25443

NOTIFICATION DATE
June 20, 2016

CONTACT INFORMATION
Hilary Lo, ACFF Festival Coordinator
Email: hilary@conservationfilm.org