3rd Annual

The Bentonville Film Festival 2017

May 02, 2017 to May 07, 2017

International
Film
Video
Short
Feature
Competition
Film Market
Submit Online
2500 Broadway Ste. F-125
Santa Monica CA 90404
USA
Phone: (323) 546-8467
submissions@bentonvillefilmfestival.com
http://www.bentonvillefilmfestiv...

DECISIONS ALREADY MADE • This event has already made decisions and notified submitters for the current cycle. Submissions are no longer being accepted.

Narrative Feature Films
The Bentonville Film Festival (BFF) will choose 15-25 US and international narrative feature length films as part of its Feature Film Competition in Bentonville in May 2017.

BFF COMPETITION QUALIFIERS:

For the film to qualify for competition in the Festival, the film must have an Underrepresented Group in two (2) or more of the following roles
• Director
• Producer
• Writer
• Lead Character
• At least fifty-percent (50%) of cast, crew or extras are from an Underrepresented Group

The definition of “Underrepresented Group” includes:
• Women
• People of Color
• Veterans
• People with disabilities
• The LGBTQ community
• Various faith traditions
• Economically disadvantaged or impoverished communities
Documentary Feature Films
The Bentonville Film Festival (BFF) will choose 15-20 US and international documentary feature length films as part of its Feature Film Competition in Bentonville in May 2017.

FEATURE LENGTH REQUIREMENT:

Your film’s total running time must be at least eighty (80) minutes (exclusive of credits).

If your film does not meet this requirement, it might meet the requirement of one of BFF’s other competitions:
The rules for the Festival’s short film competition are located here: http://bentonvillefilmfestival.com/submissions/short-film-competition/
The rules for the Festival’s commercial competition are located here:
http://bentonvillefilmfestival.com/submissions/commercial-competition/
The rules for the Festival’s episodic competition are located here:
http://bentonvillefilmfestival.com/submissions/episodic-competition/

BFF COMPETITION QUALIFIERS:

For the film to qualify for competition in the Festival, the film must have an Underrepresented Group in two (2) or more of the following roles
• Director
• Producer
• Writer
• Lead Character
• At least fifty-percent (50%) of cast, crew or extras are from an Underrepresented Group

The definition of “Underrepresented Group” includes:
• Women
• People of Color
• Veterans
• People with disabilities
• The LGBTQ community
• Various faith traditions
• Economically disadvantaged or impoverished communities
Short Films
The Bentonville Film Festival (BFF) will choose 15-30 US and international narrative and documentary short films as part of its Short Film Competition in Bentonville in May 2017.

MAXIMUM LENGTH:

Your short film’s total running time must be no more than thirty (30) minutes (exclusive of credits).

If your film does not meet this requirement, it might meet the requirement of one of BFF’s other competitions:
The rules for the Festival’s feature film competition are located here: http://bentonvillefilmfestival.com/submissions/feature-film-competition/
The rules for the Festival’s commercial competition are located here:
http://bentonvillefilmfestival.com/submissions/commercial-competition/
The rules for the Festival’s episodic competition are located here:
http://bentonvillefilmfestival.com/submissions/episodic-competition/

BFF COMPETITION QUALIFIERS:

For the film to qualify for competition in the Festival, the film must have an Underrepresented Group in two (2) or more of the following roles
• Director
• Producer
• Writer
• Lead Character
• At least fifty-percent (50%) of cast, crew or extras are from an Underrepresented Group

The definition of “Underrepresented Group” includes:
• Women
• People of Color
• Veterans
• People with disabilities
• The LGBTQ community
• Various faith traditions
• Economically disadvantaged or impoverished communities
Episodic
The Bentonville Film Festival (BFF) is adding a new competition at its annual festival in Bentonville in May 2017 – the BFF Episodic Competition.

The winner will receive two badges to SeriesFest 2017 in Denver, Colorado (travel, accommodations, and other expenses not included).

You may submit one episode of your series or the pilot.
Episodes for digital/web series may also be submitted.

BFF will screen between 5-10 entry finalists.

MAXIMUM LENGTH:
No entries under ten (10) minutes or over sixty (60) minutes will be considered.

BFF COMPETITION QUALIFIERS:

For your entry to qualify for competition in the Festival, it must have an Underrepresented Group in two (2) or more of the following roles:
• Director
• Producer
• Writer
• Lead Character
• At least fifty-percent (50%) of cast, crew or extras are from an Underrepresented Group

The definition of “Underrepresented Group” includes:
• Women
• People of Color
• Veterans
• People with disabilities
• The LGBTQ community
• Various faith traditions
• Economically disadvantaged or impoverished communities

Ideal submissions will also possess a compelling element that inspires viewers to keep watching and encourage a call to action for its audience.

MISSION & OBJECTIVE

Founded by Academy Award Winner® Geena Davis and distribution executive Trevor Drinkwater in 2015, BFF's mission is to encourage content development within the film industry and other forms of media that mirrors the diverse world in which we live in.

BFF supports diversity in content creation post event with a full domestic distribution platform and is the only film competition in the world to guarantee theatrical, television, digital and retail home entertainment distribution for its winners.


ABOUT THE FESTIVAL

The BFF initiative has emerged as a commercial platform fueled by its partnerships with founding sponsor Walmart, presenting sponsor Coca Cola and distribution partners AMC Theatres and Lifetime. This platform provides a commercial option for women and diverse storytellers to share their works with a national audience.

In 2016, BFF exhibited films from more than 10 countries around the world. Out of the 34 films which screened in competition at the second annual festival, over half received distribution deals.

The diversity statistics from 2016 indicated that the percentage of films having gender and racial diversity in key filmmaking positions; director, writer, protagonist, producer or specialized crew (editor, cinematographer, etc.) far exceeded industry averages.

As part of our initiative, the Bentonville Film Festival works collectively with the Geena Davis Institute on Gender in Media. Both BFF and the Institute are research-based organizations. The Institute was funded by Google to develop a computer science tool that could quickly and efficiently assess how women are represented in films around a few different metrics including the amount of screen time and speaking time in a film. In conjunction with the USC School of Engineering, the Institute has developed a beta tool to assess these things initially and will be using the 2016 BFF selected films to test. We will provide a report with the data following completion. The team at Google and USC are using both film scripts and downloadable versions of the film to gather this data.

ORGANIZERS

Summre Garber; Wendy Guerrero (Festival Director)

GENERAL RULES

BFF COMPETITION QUALIFIERS:
For the film to qualify for competition in the Festival, the film must have an Underrepresented Group in two (2) or more of the following roles
• Director
• Producer
• Writer
• Lead Character
• At least fifty-percent (50%) of cast, crew or extras are from an Underrepresented Group

The definition of “Underrepresented Group” includes:
• Women
• People of Color
• Veterans
• People with disabilities
• The LGBTQ community
• Various faith traditions
• Economically disadvantaged or impoverished communities


FILM SUBMISSION CATEGORIES:
Narrative Features - US & International films. 80 minutes or more
Documentary Features - US & International films. 80 minutes or more
Short Films - Narrative or Documentary. US & International films. 30 minutes or less

KEY DATES:

KEY DATES:
• The 2017 Competition Opens: October 3, 2016
• Early Entry Deadline: Must be postmarked by November 14, 2016 at 6 p.m. PST
• Official Deadline: Must be postmarked by December 26, 2016 at 6 p.m. PST
• Late Entry Deadline: Must arrive by January 27, 2017 at 6 p.m. PST
Please note that your film MUST arrive at our office no later than January 27, 2017. BFF will not view your film if it is received after January 27, 2017. For this reason, it is suggested that you mail your film to us well in advance of the late entry deadline!

SUBMISSION FEES:
• Early Entry Deadline: US$50
• Official Deadline: US$65
• Late Entry Deadline: US$90
Please note that BFF is unable to provide fee waivers because the above fees cover BFF’s costs and expenses in administrating this Competition.


Entry Material Checklist:
All entries must include the following:

1. An official BFF 2017 online entry form, properly completed.
2. As applicable, a password protected streaming link of the film.
3. An official BFF Diversity Research Submissions Questionnaire, properly completed.
4. As applicable, the entry fee(s) for the film submission (see the “Entry Fees” section above), which are payable ONLY by credit card (American Express, Visa, MasterCard, TCB, or Discover).

• If physically submitting your film, you must follow the prompts in the online entry form to contact the Festival programming team. You will then receive instructions for submitting physical copies of your film and completing your entry.

• If mailing, you must include your entry number, film title, and contact information clearly labeled on the DVD. BFF Mailing Address: Bentonville Film Festival, Attn: Summre Garber/Screenwriting Competition, 2500 Broadway, Suite F-125-1129, Santa Monica, CA 90404. The competition is not responsible for submissions that are lost, stolen, or damaged in transit.

• More than one entry may be submitted. Each entry must include a separate entry form and submission fee. Films submitted without proper payment will not be considered. Entry fees are non-refundable.

• Please note: Films that have been exhibited theatrically, broadcast on television, released via any home video or other distribution platform are NOT eligible to submit for Festival consideration. Please read all rules and regulations before submitting your application.

For questions regarding film submissions please email submissions@bentonvillefilmfestival.com.

Submission of your film into the Festival implies acknowledgment and acceptance of all BFF Rules and Regulations.


TERMS AND CONDITIONS

BENTONVILLE FILM FESTIVAL
FEATURE FILM COMPETITION
RULES AND REGULATIONS

By submitting a feature length narrative or documentary (hereinafter “Film”) to Bentonville Film Festival, LLC (hereinafter “BFF”) for consideration in the 2017 feature film competition (“Competition”) of the 2017 Bentonville Film Festival (hereinafter “Festival”), each person or team submitting the Film for the Festival Competition (hereinafter “Applicant”) agrees to be bound by these rules and regulations (“Rules and Regulations”).

1. FEATURE LENGTH REQUIREMENT:
The Film’s total running time must be at least eighty (80) minutes (exclusive of credits). If the Film’s final running time is projected to be less than eighty (80) minutes (exclusive of credits), the Film may NOT be submitted to the 2017 Competition.
If your film does not meet this requirement, it might meet the requirement of one of BFF’s other competitions:
The rules for the Festival’s short film competition are located here: http://bentonvillefilmfestival.com/submissions/short-film-competition/
The rules for the Festival’s commercial competition are located here:
http://bentonvillefilmfestival.com/submissions/commercial-competition/
The rules for the Festival’s episodic competition are located here:
http://bentonvillefilmfestival.com/submissions/episodic-competition/

2. SUBMISSION CATEGORIES AND ELIGIBILITY:
• Applicants may submit Films to BFF for consideration for the Festival into one of two categories:
Narrative Feature Film: For purposes of the 2017 Festival, a narrative feature is defined as a film that tells a fictional story in a traditional and linear way (“Narrative”).
Documentary Feature Film: For purposes of the 2017 Festival, a documentary feature is defined as a nonfictional film (“Documentary”).
• Films must meet the BFF Competition Qualifiers (listed below).
• Films that have been submitted for Festival consideration in previous years are eligible for re-submission for 2017 Festival consideration, but only if the Film has been changed significantly since the previous year in which it was submitted. BFF shall have the sole authority and discretion to determine whether a Film that was previously submitted has been changed significantly from the previously submitted version. BFF reserves the right to determine a previously submitted Film’s eligibility, without refund of any or all submission fees previously collected from the Applicant, based on the content of the newly submitted version of the film as compared with the previously submitted version.
• Applicants submitting Films that contain significant non-English spoken dialogue must provide on-screen English subtitles. BFF reserves the right to disqualify, without refund of any or all submission fees previously collected from the Applicant, any Film that contains significant non-English spoken dialogue that does not include accompanying on-screen English subtitles.
• Films that have been exhibited theatrically, broadcast on television, released via any home video or other distribution platform are NOT eligible to submit for Festival consideration.

3. BFF COMPETITION QUALIFIERS:
For the film to qualify for competition in the Festival, the film must have an Underrepresented Group in two (2) or more of the following roles:
• Director
• Producer
• Writer
• Lead Character
• At least fifty-percent (50%) of cast, crew or extras are from an Underrepresented Group.
The definition of “Underrepresented Group” includes:
• Women
• People of Color
• Veterans
• People with disabilities
• The LGBTQ community
• Various faith traditions
• Economically disadvantaged or impoverished communities

4. KEY DATES:
The 2017 Competition Opens: October 3, 2016
Early Entry Deadline: Must be postmarked by November 14, 2016 at 6 p.m. PST
Official Deadline: Must be postmarked by December 26, 2016 at 6 p.m. PST
Late Entry Deadline: Must arrive by January 27, 2017 at 6 p.m. PST
Please note that your film MUST arrive at our office no later than January 27, 2017. BFF will not view your film if it is received after January 27, 2017. For this reason, it is suggested that you mail your film to us well in advance of the late entry deadline!

5. SUBMISSION FEES:
Early Entry Deadline: US$50
Official Deadline: US$65
Late Entry Deadline: US$90
*BFF is unable to provide fee waivers because the above fees cover BFF’s costs and expenses in administrating this Competition.

6. APPLICANT ELIGIBILITY:

EACH APPLICANT MUST ELECTRONICALLY SIGN AND SUBMIT THE 2017 BENTONVILLE FILM FESTIVAL FEATURE FILM COMPETITION “APPLICANT CERTIFICATION STATEMENT” (FOUND ON WWW.WITHOUTABOX.COM), WHICH IS IN SUBSTANTIALLY THE SAME FORM AS EXHIBIT “A”, ATTACHED HERETO, BY WHICH APPLICANT ACKNOWLEDGES THAT APPLICANT HAS READ THE RULES AND REGULATIONS AND AGREES TO BE BOUND BY THESE RULES AND REGULATIONS, INCLUDING THE REPRESENTATIONS AND WARRANTIES BELOW AND THE INDEMNIFICATION PROVISIONS BELOW.

Applicants must be 18 years of age or older or have at least one member of its team be 18 years of age or older. Each Applicant must designate one person, 18 years of age or older, as their Applicant Representative (“AR”), and no Applicant may have more than one AR. The AR will act for the Applicant in all communications with BFF regarding the Festival.

7. HOW TO SUBMIT:
• Applicants must fill out the submission form and pay the submission fee on Withoutbox (“WAB”): https://www.withoutabox.com/03film/03t_fin/03t_fin_fest_01over.php?festival_id=14359
• Applicants may either (a) upload the screener onto Withoutbox, (b) email a password protected streaming link of the film to BFF at the email address below, or (c) mail a dvd to BFF at the mailing address below. DVDs must include the entry number (the entry number is provided when you complete the withoutabox submission and fee) and the film title clearly labeled on the DVD. BFF Mailing Address for submissions: Bentonville Film Festival, ATTN: Summre Garber/Film Submissions, 2500 Broadway, Suite F-125-1129, Santa Monica, California 90404. BFF is not responsible for submissions that are lost, stolen, or damaged in transit. It is the sole responsibility of the Applicant to ensure the streaming link or DVD, as applicable, is functional and the active at least through May 8, 2017.

8. CONTACT INFORMATION OF APPLICANTS:
During the selection process, BFF will attempt to contact the Applicant using the contact information provided on the submission form to notify the Applicant of the Film’s acceptance status. BFF disavows any responsibility for, and will not be held responsible for, any failure to contact the Applicant using the contact information provided on the submission form. It is the sole responsibility of the Applicant to ensure that the contact information provided on the submission form is correct throughout the entirety of the Festival selection period (October 3, 2016 – May 7, 2017).

9. THEATRICAL SCREENINGS DURING THE 2017 FESTIVAL:
Applicants acknowledge that BFF has the sole right to select the submissions that will be showcased or exhibited at the Festival and has the sole right to reject submissions. BFF reserves the non-exclusive right to screen and showcase all submitted films and or portions of submitted films during the 2017 Festival. All ticket sales and proceeds are property of BFF.

10. WORLD PREMIER:
A film will be labeled as a “world premiere” only if, when it screens at the Festival, it is the first time the film will screen publicly in the world.

11. PUBLICITY:
By submitting a Film into the Festival Competition, Applicants permit BFF and Festival sponsors, and their respective parent, subsidiary, and affiliate companies, and administrative, advertising, and promotion agencies, and any other entity involved in the development, administration, promotion, or implementation of the Festival (“Festival Entities”) to use Applicants’ names, likenesses, images, photographs, voices, biographical information, title of the Film submitted, the Film’s logline, Deliverables, and the Competition results for advertising, publicity and promotional purposes in any media or format now or hereafter known, without compensation, permission, or notification. Through various phases of the judging process, submitted material will be exposed to a network of influential third parties. All such third party participations are not guaranteed.

12. BFF RESEARCH:
BFF works with the Bentonville Film Festival Foundation (“Foundation”) and Geena Davis Institute on Gender in Media (“Institute”). Both the Foundation and the Institute are research-based organizations. The Institute was funded by Google to develop a computer science tool that could quickly and efficiently assess how women are represented in films around a few different metrics including the amount of screen time and speaking time in a film.  In conjunction with the USC School of Engineering, the Institute has developed a beta tool to assess these things initially and will be using the 2017 BFF selected films to test.  We will provide a report with the data following completion. The team at Google and USC are using both film scripts and downloadable versions of the film to gather this data.
If your Film is selected to participate in the 2017 Bentonville Film Festival, you will be required to submit the selected Film script and a downloadable version of the selected Film. The Festival will send an email to the submitter’s address on file to follow up about submitting the materials. If a response with the required information is not received within forty-eight (48) hours, the acceptance of your film for the 2017 Festival may be rescinded.

13. DELIVERABLES:
• In order for a Film to be showcased at the Festival, BFF will need a specific exhibition format. BFF will notify Applicants of such format. Upon notification, Winners must deliver the requested format to BFF’s office located at tbd by no later than tbd.
• Winning Films will require additional deliverables, as outlined below.

14. BFF PRIZES:

The Bentonville Film Festival guarantees that offers for theatrical, television, digital and retail home entertainment distribution will be given to the Winning Films.

The “Winning Films” for purposes of this agreement are the Films that BFF awards the following awards to:
Jury Award for Best Narrative Feature
Jury Award for Best Documentary Feature
Jury Award for Best Family Feature

The Festival also provides awards to the following, but does not guarantee distribution offers for these categories:
Audience Award for Best Narrative Feature
Audience Award for Best Documentary Feature
Best Ensemble (decided by the audience)
Best of Fest (decided by the audience)
Highest Diversity Score

The Winning Films will be formally announced at the close of the Festival. To be eligible for award consideration, an authorized representative of the filmmaking team must be present at the Festival closing awards show to accept the award on the Film’s behalf.

The BFF 2017 Festival Distributors will contact the AR of the Winning Films within ten (10) days from the close of the 2017 Festival to present the distribution offers.

The “BFF 2017 Festival Distributors” are:
tbd

PRIZE RESTRICTIONS:
• The BFF 2017 Festival Distributors each have their own specific distribution agreements.
• The BFF 2017 Festival Distributors will require additional deliverables, including but not limited to:
- original audio and video files used during production
- final audio mix and/or separate audio tracks for dialogue, music, and effects
- Chain of Title: All documents showing chain of ownership from source material to Applicant.
- Production contracts and releases.
- Music cue sheet.
- Music clearance documentation.
- Errors & Omissions Insurance.
• Unless an exception has been explicitly granted in writing by a BFF 2017 Festival Distributor, a distribution prize may be revoked if the distribution agreement is not fully executed within sixty (60) days of the close of the 2017 Festival.

15. REPRESENTATIONS AND WARRANTIES:
Applicant represents and warrants that (a) he/she/it has the full right, power, legal capacity, and authority to license to BFF the Film’s rights for the purpose of exhibition at the Festival and to license clips of the Film and publicity photos to the Festival Entities’ for advertising the Festival for no compensation to Applicant or any third party; (b) the Film, and all parts thereof, does not violate any third party’s copyright or other intellectual property or other rights and does not violate any individual’s right of privacy or publicity; (c) the Film, and all parts thereof, is in compliance with any and all relevant laws, rules, regulations, whether state, federal, international, local, and those imposed by any union, guild, or labor organization.

16. INDEMNIFICATION:
Applicant agrees to release, hold harmless and indemnify Festival Entities from and against any and all liability, loss, damage, cost and expense, and causes of action (however named or described) with respect to or arising out of (i) Applicants’ Film, (ii) Applicant’s participation in the Competition or in any Competition-related activity; or (iii) any breach or alleged breach, or claim by a third party with respect to any warranty, representation or agreement made by the Indemnifying Party herein

17. DISPUTE RESOLUTION:
Entrant expressly acknowledges and agrees that the Bentonville Film Festival shall be entitled to injunctive or other equitable relief (an “Relief”) to restrain, prevent or enjoin any breach of this agreement by Applicant, and the Applicant hereby waives any right to notice of any action or proceeding for a Relief and consents to and accepts entry of an order of Relief in any court which may have jurisdiction in connection therewith. The prevailing party in any legal proceeding brought pursuant hereto shall be entitled to recover all of its outside attorneys’ fees and all other costs related to such a legal proceeding. Unless otherwise stated herein, this Agreement shall be governed by and interpreted in accordance with the laws of the United States and the State of California (without regard to the conflicts of law provisions thereof), and the contestant hereby submits to the jurisdiction of the state and federal courts located in Los Angeles County, California.

18. NOTICES:

All legal notices to BFF must be in writing and delivered by hand delivery or postage prepaid delivery service with delivery confirmation (e.g., certified mail, registered mail, FedEx, etc.) to the following address: Bentonville Film Festival, LLC, ATTN: Business and Legal Affairs, 3435 Ocean Park Boulevard, Suite 107-628, Santa Monica, California 90404.

All submissions must be delivered to the address provided in Paragraph 7 above.

All exhibition copies must be delivered to the address provided in Paragraph 13 above.

For any questions regarding submissions to the competition, please email submissions@bentonvillefilmfestival.com.

BFF may add to or amend these Rules and Regulations at any time. You are advised to repeatedly consult www.BentonvilleFIlmFestival.com to review the latest rules.

These Rules and Regulations were last updated on September 19, 2016.